Purchasing Agent

Mike Callaway Accounting/Finance/Banking, Government

  • Full Time
  • Lakeland
  • Salary: $18.99 - $29.45 Hourly

Website City of Lakeland

General Description:

This is advanced work in purchasing a variety of supplies and services, including utility and power plant equipment, commodities, services and technical items. Responsibilities include developing and processing purchase specifications. May supervise entry level position and/or support staff. Work involves the utilization of independent judgment and knowledge of products in selecting and contracting prospective vendors for items requisitioned by City departments. Work is performed within established policies, procedures and regulations and is subject to review by a superior. Work is reviewed through conference, reports and results obtained.

This position will close after the receipt of the first 20 qualified applications.
Example of Duties:
  • Solicit bids from suppliers, conduct pre-bid conferences, public bid openings, evaluate results and award order to most responsive bidder meeting specifications.
  • Determine items which can be purchased from existing contracts, including other government agencies.
  • Provide liaison with vendors and Utility/City departments related to procurement.
  • Interview suppliers, develop and maintain list of qualified suppliers of all materials and services required by City departments.
  • Prepare correspondence concerning quotations, bids and other office communications.
  • Maintain central stores and power plant warehouse inventory levels on computer, order stock as needed.
  • Monitor actions of suppliers and discuss problems.
  • Research, test and approve products, service and resources when requested in cooperation with other City departments.
  • Review City departmental purchase orders and requisitions for correctness and completeness.
  • Determine methods and procedures related to handling emergency purchases critical to City operations.
  • Prepare, select, review and supervise writing of specifications as required utilizing necessary knowledge and technical ability.

ADDITIONAL RESPONSIBILITIES:

  • Establish and maintain effective relationships with department officials, vendors and the public and assist all City departments with daily purchasing requirements, annual contracts and vendor arbitration.
  • Maintains effective relationships with other Utilities and Municipalities concerning materials, contracts, policies and procedures.
  • Performs related work as required.

Qualifications:

  • Associates Degree supplemented by college level courses in business administration or public administration.
  • Four (4) years of progressively responsible experience involving the purchase of a wide variety of services, supplies, materials and major capital equipment.
  • Professional certification is preferred but not required.
  • An equivalent combination of education, training and experience which provide the necessary knowledge, skills and abilities and other competencies necessary for success in the target position.

Required Documents: College Diploma or Unofficial Transcript and Resume

SPECIAL REQUIREMENTS:

  • Must possess a valid state of Florida driver’s license.
  • Must maintain a valid telephone number.
  • May be required to work overtime, or alternate hours, as necessary for the efficient operation of the department.
  • Position may be designated as Mission Critical by Department Director.

Supplemental Information:

  • Extensive knowledge in the procurement of utility and power plant materials and equipment.
  • Thorough knowledge of the types, grades and sources of supply of equipment, supplies and services to be purchased and of unit price and market trends.
  • Thorough knowledge of purchasing principles, practices, City purchasing procedure manual, and of Federal, State and Local laws and regulations governing public procurement.
  • Knowledge of the functions and purchasing needs of City departments.
  • Skill in contract negotiation.
  • Skill in the use of a desktop computer to perform word-processing, database and spreadsheet tasks.
  • Ability to maintain a high standard of ethics and conduct as it relates to public procurement.
  • Ability to express ideas clearly, orally and in writing.

WORKING ENVIRONMENT/CONDITIONS:

  • Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force on a recurring basis, routine keyboard operations.
  • The job risks exposure to no significant environmental hazards.
  • The job requires normal visual acuity, and field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.

All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination).  Candidates selected for testing will be notified via email or telephone.  Please check your e-mail and telephone messages regularly, including “junk” folders.  Test times and locations to be announced.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE