Administrative Assistant for St. Vincent de Paul – POLK

Mike Callaway Administrative/Clerical

  • Full Time
  • Lakeland, FL
  • Applications have closed

Website St. Vincent de Paul

Please visit our website: svdpsp.org for more information

Submit your resume for consideration.

No phone calls or emails please.

Job Type: Full-time
Local Candidates preferred
Valid Driver’s License and Clean Driving record required
Background check and drug screen required

The SSVF Administrative Assistant provides office services by implementing administrative systems, procedures, and policies. This position will also provide general administrative and clerical support including mailing, scanning, faxing and copying to management of all projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES :
•Maintain an electronic and hard copy filing system
•Open, sort and distribute incoming correspondence
•Perform data entry and scan documents
•Manage the calendar for Program Manager when necessary
•Assist in resolving any administrative problems
•Assist with answering questions from customers/public regarding SSVF services
•Prepare and modify documents including correspondence, reports, drafts, memos and emails
•Schedule and coordinate meetings, appointments and travel arrangements for Managers
•Maintain the office supplies for department
•Complies with all applicable training requirements
•Complies with all company safety, personnel and operational policies and procedures
•Complies with work schedule to ensure effective operations of Agency programs
•Contributes positively as a member of a productive and cooperative team
•Performs other duties as necessary to fulfill the Society of St. Vincent de Paul, South Pinellas Inc. Mission

EDUCATION/EXPERIENCE/ABILITIES
•Associates or Bachelor’s Degree is preferred for this position (A comparable amount of training, education or experience may be substituted for the above minimum qualifications)
•At least two years of hands on administrative support experience
•Must be able to multi-task
•Must be able to keep all program and client information under strict confidence
•Must be able to follow through to completion on projects with strict deadlines
•Ability to prioritize projects and strong problem solving skills
•Good research skill sets with strong attention to detail