AP/Payroll Coordinator

Mike Callaway Accounting/Finance/Banking

Website Brandywyne Health Care Center

The primary purpose of your job position is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the Business Office Manager, Administrator, or Accountant.
SPECIFIC REQUIREMENTS:
  • Must be able to read, write, speak, and understand the English language.
  • Must possess the ability to make independent decisions when circumstances warrant such action.
  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
  • Must be able to type 45 words per minute, and use a 10-key calculator.
  • Must possess the ability to work harmoniously with other personnel.
  • Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.
  • Must be able to understand and carry out written and oral instructions.
  • Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, and visitors based on whatever maturity level at which they are currently functioning.
  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
  • Must be knowledgeable of computers, data entry/retrieval, output, etc.
  • Must possess the ability to examine and verify financial documents and reports.
  • Must be able to prepare financial and other records in a systematic, neat, and legible manner.
  • Must not pose a direct threat to the health or safety of other individuals in the workplace.
WORKING CONDITIONS:
  • Works in office areas as well as throughout the facility.
  • Moves intermittently during working hours.
  • Is subject to frequent interruptions.
  • Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc., under all conditions/circumstances.
  • Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
  • Works beyond normal working hours, on weekends and holidays, and on other shifts when necessary.
  • Is subject to callback during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
  • Attends and participates in continuing educational programs.
  • Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
  • Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
  • May be subject to the handling of and exposure to hazardous chemicals.
  • Communicates with the medical staff, nursing personnel, and other department directors.
PERFORMANCE EVALUATION CRITERIA:
  • Matches invoices to packing slips and purchase orders.
  • Processes and verifies payment of invoices on a timely basis.
  • Maintains payroll to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as directed in accordance with current regulations governing such records.
  • Prepares payroll records for all newly hired employees in accordance with established personnel policies and procedures.
  • Assists in the establishment and maintenance of adequate payroll records that reflects the operation cost of the facility.
  • Maintains Confidentiality of all payroll information in accordance with the Privacy Act, as well as our facility’s established policies governing the release of information.
  • Ensures that appropriate documentation concerning the employee’s right to work in the country is verified in accordance with current laws, regulations, and guidelines concerning such matters and that appropriate documentation of such review is filed in the employee’s personnel record within the specified time frame.
  • Ensures that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workmen’s/unemployment compensation, etc.
  • Follows established Resident Trust Fund accounting procedures. Provides each resident with a quarterly accounting of his/her funds managed by the facility.
  • Maintains job applications for personnel eligible to work in the facility. (e.g., job applications, resumes, reference checks, etc., of those persons meeting the eligibility requirements for the position in which they applied).
EDUCATION & EXPERIENCE:
  • Must possess, as a minimum, a high-school diploma or its equivalent.
  • Must have, as a minimum, three (3) years’ experience in payroll preparation, bookkeeping or accounting practices. Experience in health care accounting preferred but not required.
PHYSICAL AND SENSORY REQUIREMENTS (WITH OR WITHOUT THE AID OF MECHANICAL DEVICES):
  • Must be able to move intermittently throughout the workday.
  • Must be able to speak and write the English language in an understandable manner.
  • Must be able to cope with the mental and emotional stress of the position.
  • Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
  • Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
  • Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.
  • Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
  • Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.

May be necessary to assist in the evacuation of residents during emergency situations.