Marketing Project Coordinator

Mike Callaway Communications, Management, Marketing, Mechanic, Production, Retail, Risk Management


As a Marketing Project Coordinator at Publix, you will manage the delivery of multiple low-level advertising and packaging projects on time and within the established scope. This includes managing schedule timelines for projects, ensuring that milestones are met and teams are kept on task from initiation through final delivery.

In addition to managing projects, this role assists others within the Marketing Project Leadership team on assigned tasks and plays a critical role in communicating upcoming promotional timing and ensuring material receipt to Publix retail stores.

  • Responsible for managing less complex advertising print, digital, environmental and packaging projects. These projects consist of revised creative executions, exact reprint projects, and packaging maintenance projects. Including, but not limited to, managing project schedules, monitoring and communicating project progression, identifying project risks/issues, developing knowledge of print and digital media production processes, fostering relationships with internal and external partners, and facilitating project approvals throughout the project lifecycle,
  • managing project schedules within Marketing project management software ensuring critical project information is accurate and updated in association with project scope, all milestone dates are current and communicated to the project team,
  • Identifying project risks/issues and partnering with project team members and internal resources for mitigation/resolution,
  • reviewing Marketing and partner production approval commentary to ensure any potential issues are identified prior to the creation of revised mechanicals or proofs,
  • responsiblefor assisting others in the Marketing Project Leadership Team for project support,
  • reviewing and proofing project documents for accuracy and clarity,
  • responsible for communicating retail promotional advertising materials and execution timing to Publix retail stores by compiling and communicating weekly display and discard information via email, and communicating via email each specific advertising promotion to the retail stores,
  • daily maintenance of the missing point-of-purchase material requests from retail stores, fulfilling these requests and guaranteeing store receipt,
  • responsible for supplier relationship management for small-scale advertising print. digital and packaging maintenance projects,
  • responsible for print collateral sample management and distribution, including pulling reporting from the Marketing Project management software system and tracking and monitoring receipt of print samples received,
  • responsible for dedicating time to Marketing innovation and quality improvement.
Required Qualifications: • Associate’s Degree in a business related field; or equivalent experience,
  • 1-2 years in a project management or related field support role,
  • knowledge of Marketing or Advertising workflow processes,
  • knowledge of select project management knowledge areas as they relate to Marketing: Project Time Management, Project Quality Management, and Project Communications Management, Project risk management,
  • knowledge of digital, printing and distribution processes,
  • ability to manage multiple tasks at the same time,
  • time-management skills,
  • astute attention to detail and accuracy,
  • team player attitude,
  • demonstrate effective oral and written communication with project teams within Marketing,
  • ability to recognize potential problems and solve them as they arise,
  • persuasiveness: ability to influence without authority,
  • passion for delivering great work and meaningful results,
  • computer skills including Microsoft Office, Project Management software, FTP transfer, and various internet web browsers,
  • obvious enthusiasm, initiative and pride in work, and
  • commitment to Publix and our mission.

Address: 3300 Publix Corporate Parkway