SECRETARY II – UNIT (CENTRAL PROGRAMS)

Mike Callaway Administrative/Clerical

  • Full Time
  • Bartow, FL
  • Salary: $10.50 an hour

Website Florida Sheriffs Youth Ranches

SUMMARY

The position of Unit Secretary provides secretarial and clerical support to the Unit Director and other staff working within the Unit. Responsibilities include a variety of secretarial tasks necessary for the efficient operation of the Unit, as well as the coordination of agency volunteers and written appreciation of donors.

The Unit Secretary is directly responsible to the Unit Director.

This position is eligible for overtime pay.

EDUCATION AND EXPERIENCE REQUIREMENTS

The person filling this position must have a high school diploma, with one year experience in a clerical or secretarial position or related experience. Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.

****IN ORDER TO BE CONSIDERED A VALID CANDIDATE, WE DO REQUIRE YOU TO COMPLETE “OUR APPLICATION” .

You are able to print out an application from the web site below and send it directly to:

FSYR-YOUTH VILLA
ATTENTION: TOM PICHETTE
3350 STATE ROAD 60 EAST
BARTOW, FL 33830

Or you can FAX to #863-533-7000

To download application, please visit our website at https://www.youthranches.org/index.php/contact-us/careers

WE ARE AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG FREE WORKPLACE!!

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position. Other duties and responsibilities may be assigned.

1. Types letters, memorandums, charts, conferences, evaluations, etc. as required from handwritten drafts, brief notes, verbal instructions, or transcribing from dictation equipment.

2.Maintains a current census report, noting new youth, youth who leave, date and reason, and makes changes as required.

3.Types and distributes the Unit Monthly Report and Census.

4.Takes minutes of Unit Meetings and other meetings as requested. Types and distributes minutes as appropriate.

5.Knows and has available at all times the status of youth case files, arrival of new youth, release of youth, etc., in order to assist the Unit Director in performing assigned duties.

6.Maintains all current youth files.

7.Maintains tickler system on periodic reports, follows up on pending correspondence, and assures timely submission and completion.

8.Relieves the Office Manager and Receptionist positions as needed.

9.Receives incoming telephone calls for the Unit Director as needed and in their absence.

10.Assists the Office Manager in compiling all necessary information for upcoming audits (CQD, DC&F and Medicaid).

11.Cross-trains with the Office Manager and fills in as a backup when required.

12.Completes all projects and/or assignments given by the Unit Director or Program Director.

13.Oversees all aspects of the volunteer process for the campus, including applications, background/training process, and coordination/tracking of schedules.

14.Oversees the “thank you” note process for the campus, ensuring all donors are thanked in the appropriate manner consistent with agency policies and procedures.

PHYSICAL REQUIREMENTS

The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is extensively sitting, hearing, talking, and using hands and fingers. The employee will regularly be required to stand, walk, reach with hands and arms, and lift objects weighing up to 10 pounds. The employee will occasionally be required to lift objects weighing up to 25 pounds. Specific vision requirements for this position include close, distance, color depth perception and have the ability to adjust focus.

WORKING CONDITIONS

Work is generally performed in an office environment. There are no special conditions.

Travel to other sites may sometimes be required for the purpose of training or assisting other programs during times of staff vacancies.

Job Type: Full-time

Salary: $10.50 /hour

Experience:

  • clerical or secretarial: 1 year (Required)

Education:

  • High school or equivalent (Required)

License:

  • Florida Driver’s License (Required)

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

To apply for this job please visit www.youthranches.org.