The State of Florida
Requisition No: 188341
Agency: Justice Administrative Commission
Working Title: STATE ATTORNEY’S OFFICE, 10TH CIRCUIT-INTAKE CLERK II – 21012293
Position Number: 21012293
Posting Closing Date: 07/03/2020
Office of the State Attorney 10th Judicial Circuit, State Attorney Brian Haas
Job Announcement Intake Clerk III
WORK SCHEDULE: M-F 8AM-5PM
JOB LOCATION: Bartow
FLSA STATUS: Included
DISTINGUISHING CHARACTERISTICS OF WORK:
This is a fast-paced, high volume clerical position performing specialized duties requiring the exercise of some independent judgment, attention to detail, and accuracy. The Office of State Attorney, Tenth Judicial Circuit, serves Polk, Hardee, and Highlands counties. The selected applicant will work at the State Attorney’s office in Bartow; however, travel to branch offices may be required.
Duties require limited knowledge of office systems or procedures.
Work is performed under the general supervision of a higher-level employee.
ESSENTIAL JOB DUTIES:
Assignments may be a combination of, but not limited to the following, and/or similar clerical tasks:
- Ability to focus and pay attention to detail;
- Ability to operate a computer and other office machinery;
- Ability to read and comprehend;
- Ability to read and follow rules, regulations, policies and procedures;
- Announcing and routing visitors;
- Answering and directing incoming telephone calls;
- Assisting other divisions/offices/units;
- Comply with all Public Records statutes and policies;
- Conducting Domestic Violence classes;
- Dependable and routine in-office attendance during regularly scheduled business hours;
- Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders;
- Efficient typing skills;
- Entering and updating information into office systems;
- Perform quality work within deadlines;
- Performing various office miscellaneous duties as required;
- Processing payments from Defendants in accordance with contract;
- Providing status of cases to callers and/or general information of the office and the court system;
- Receiving/dating/distributing mail and incoming paperwork;
- Serving as office receptionist;
- Travel between branch offices may be required;
- Work effectively as a team contributor as well as independently
NOTE: DUTIES ARE ILLUSTRATIVE AND NOT EXHAUSTIVE. THE OMISSION OF SPECIFIC STATEMENTS OF DUTIES DOES NOT EXCLUDE THEM FROM THE POSITION IF THE WORK IS SIMILAR, RELATED, OR A LOGICAL ASSIGNMENT TO THE POSITION.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of office procedures and practices; principles of correct grammar usage and basic arithmetic;
- Ability to plan, organize and coordinate work activities; determine work priorities and ensure completion of assignments; review work for accuracy and quality of content;
- Ability to communicate effectively verbally and in writing;
A high school diploma or equivalency and two years of clerical experience or an equivalent combination of training and experience. A qualifying typing test score may be required for designated position.
- While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands and fingers to maintain files, supplies, and documents. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds;
- Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus;
- The noise level in the work environment is usually moderate;
- Applicant must have and maintain a valid driver license;
- Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions;
HOW TO APPLY:
Interested applicants may complete and submit their application through the Florida Department of Management Services, People First career service center. For more information about the position, please contact:
State Attorney’s Office
255 North Broadway
Bartow, FL 33830
Telephone: (863) 534-4898
Fax: (863) 534-4820
This position is open to internal and external applicants. We reserve the right to consider State Attorney’s Office employees for promotion or transfer prior to contacting persons not employed by the State Attorney’s Office.
All offers of employment will be conditioned upon a satisfactory criminal history background check.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.